Chalmers United Church Kintore - Church Board Meeting
May 16, 2019
21 persons were in attendance.
Peter Graham, our board chairman, invited Rev. Doug to start our meeting with a reflection. Doug
asked those present to close their eyes as he told the story of twelve friends who were in community
with each other. As part of the story, the leader of the group announced that he was leaving. He
advised his friends to “Love one another as I have loved you.”
The minutes of the March 21 st board meeting were read and adopted.
Committee Reports:
Treasurer – See attached report. We are running a bit behind but that is fairly normal at this time
of year.
Worship – no report
Property and Finance – The shed has been torn down and new grass has been planted. Mulch
has been put down in the gardens. The pricing on the accessibility project has come in much
higher than was projected. The lowest bid was $145 000 and the highest bid was $240 000.
GST needs to be added in addition to these quotes. The proposed accessible washroom will
take some of the room presently used as a nursery.
Fundraising – A Strawberry supper may be held later in the year. Plans are being made to have
a fundraising supper in the near future.
UCW – no report
Ministry and Personnel – Rev Doug’s meeting went well. Patti Bell announced she is retiring and
Barb Irvine also announced her retirement at the end of June.
Pastoral Care – The May 1 st meeting of Euchre and More was very successful. The next meeting
will be June 5 th . On May 29 th, everyone is welcome to go to Wildwood Care Centre in St. Mary’s
for a sing along from 2 to 3 PM. Marion Rutledge is a resident there.
Church and Society – Planning is in place for monthly Minute for Mission presentations until
December. Thirty five people attended the Easter Breakfast bringing in $190.00 for our Mission
and Service Fund. Internet for the church is still being investigated.
Knitting and More – Great projects are happening. New members are participating. The group
could use some men’s ties for a project. The bazaar was a great success. The group was invited
to A. J. Baker School for tea. It is great to have Vivian McDonald back with the group.
Over 50s – no report
Trustees – no report
Minister’s Report – Highlights include: Doug thanked Darcy and Judy Irvine for their work
getting Euchre and More organized. He feels good about the plans to make our church safer.
He thanked the Church and Society Committee for organizing the Easter Brunch. He feels that
groups like Over 50’s and the Bazaar are both excellent at including people who may not
normally come to church. He feels Lillian Knight has put a top notch level of effort into the Over
50’s group. She wants to start the group with a prayer and finish with a blessing.
New Business Arising from reports: Moved that we move forward with the Accessibility Project in
its entirety. Seconded. Carried.
New Business: Barb Graham asked about raising funds for music licensing as we have done in past
years. This is now part of the budget in which fees have been allocated. Darcy talked about the church
water testing schedule. It was decided to test the water three times per year to meet the necessary
requirements of the Health Board.
The meeting adjourned at 8:21 pm.
Next meeting is: September 19, 2019 at 7:00.pm
Chairperson Secretary
May 16, 2019
21 persons were in attendance.
Peter Graham, our board chairman, invited Rev. Doug to start our meeting with a reflection. Doug
asked those present to close their eyes as he told the story of twelve friends who were in community
with each other. As part of the story, the leader of the group announced that he was leaving. He
advised his friends to “Love one another as I have loved you.”
The minutes of the March 21 st board meeting were read and adopted.
Committee Reports:
Treasurer – See attached report. We are running a bit behind but that is fairly normal at this time
of year.
Worship – no report
Property and Finance – The shed has been torn down and new grass has been planted. Mulch
has been put down in the gardens. The pricing on the accessibility project has come in much
higher than was projected. The lowest bid was $145 000 and the highest bid was $240 000.
GST needs to be added in addition to these quotes. The proposed accessible washroom will
take some of the room presently used as a nursery.
Fundraising – A Strawberry supper may be held later in the year. Plans are being made to have
a fundraising supper in the near future.
UCW – no report
Ministry and Personnel – Rev Doug’s meeting went well. Patti Bell announced she is retiring and
Barb Irvine also announced her retirement at the end of June.
Pastoral Care – The May 1 st meeting of Euchre and More was very successful. The next meeting
will be June 5 th . On May 29 th, everyone is welcome to go to Wildwood Care Centre in St. Mary’s
for a sing along from 2 to 3 PM. Marion Rutledge is a resident there.
Church and Society – Planning is in place for monthly Minute for Mission presentations until
December. Thirty five people attended the Easter Breakfast bringing in $190.00 for our Mission
and Service Fund. Internet for the church is still being investigated.
Knitting and More – Great projects are happening. New members are participating. The group
could use some men’s ties for a project. The bazaar was a great success. The group was invited
to A. J. Baker School for tea. It is great to have Vivian McDonald back with the group.
Over 50s – no report
Trustees – no report
Minister’s Report – Highlights include: Doug thanked Darcy and Judy Irvine for their work
getting Euchre and More organized. He feels good about the plans to make our church safer.
He thanked the Church and Society Committee for organizing the Easter Brunch. He feels that
groups like Over 50’s and the Bazaar are both excellent at including people who may not
normally come to church. He feels Lillian Knight has put a top notch level of effort into the Over
50’s group. She wants to start the group with a prayer and finish with a blessing.
New Business Arising from reports: Moved that we move forward with the Accessibility Project in
its entirety. Seconded. Carried.
New Business: Barb Graham asked about raising funds for music licensing as we have done in past
years. This is now part of the budget in which fees have been allocated. Darcy talked about the church
water testing schedule. It was decided to test the water three times per year to meet the necessary
requirements of the Health Board.
The meeting adjourned at 8:21 pm.
Next meeting is: September 19, 2019 at 7:00.pm
Chairperson Secretary
MEMBERS OF COMMITTEES AND VARIOUS POSITIONS
Chair of the Church Board ( 2 year position )
VACANT
Secretary of the Church Board
Dan Irvine (19)
Worship
Noretta Henderson (19)
Barb Irvine (19)
Barb Graham (19)
Marie Wood (19)
Karen Ross (21)
Ray Hagerman (21)
Property and Finance
Dan McLennan (20)
Wayne Murrell (20)
Andrew Richardson (20)
Tanner Wills (20)
John Henderson (21)
George Hutson (21)
Christian Education
Dana Wills (20)
Marg Ogar ( 21)
Jessica Steele (21)
Church & Society (5)
Al Rutledge (19)
Jenny Egan (19)
Florence Steele (20)
D'Arcy Irvine (21)
Candice Irvine (21)
Ministry & Personnel (3)
Paul Henderson (20)
Peter Graham (19)
VACANT
Pastoral Care (5)
Judy Irvine (20)
Eloise Hagerman (19)
Paula Stevens (19)
VACANT X 2
Trustees
George Quinn (21)
Gary Stevens (19)
Tom Henderson (20)
Flower Contact
Gordon Wright
Presbytery Representative
Noretta Henderson
Congregational Member of Nominating Committee
VACANT
Treasurer
Marg Ogar