Chalmers United Church Kintore - Church Board Meeting
May 6, 2021
Attendance by way of Zoom: Darc and Judy Irvine, Peter Graham, Dan and Barb Irvine, Noretta Henderson, Doug Peck, Al Rutledge, Wade and Nanci Whittaker, Alex Steele, Marg Ogar, and Bill Rothernel.
Peter Graham started the meeting by welcoming everyone and explained the reason for this meeting.
Moved: that at the request of Rev. Peck and on the recommendation of the M&P committees of Chalmers, Kintore and St. Andrews, Brooksdale, a reduction in hours from 80% to 50% be granted, effective April 19th to June 30th for the purpose of parental responsibilities during the pandemic. There will be no official payroll change. He will continue to receive the same salary and will donate the difference between .8 FTE wages and .5 FTE back to the churches. An extension of this may be considered for September. This motion will be communicated to the Human Resources Commission of Antler River Watershed immediately.
Seconded and carried.
Moved: that our 2021 annual meeting be held on Thursday June17, 2021 at 7:30 using Zoom.
Seconded and carried.
The meeting adjourned at 7:48 pm.
November 19, 2020
Attendance: Darc and Judy Irvine, Wade and Nanci Whittaker, Peter Graham, Doug Peck, Paul Henderson, John Henderson and Al Rutledge were present in the sanctuary. Joining us on Zoom were: Alex and Florence Steele, Louise McLellan, Kay Calvin, Cathy Luyben, Marg Ogar, Kevin McMurray, Dan and Barb Irvine, Noretta Henderson, Kay Calvin, Candice Irvine, and Dana Wills.
Peter Graham invited Doug to lead us in prayer. The minutes of the September 24th board meeting were read and adopted.
Corresponence – A letter from the Township of Zorra was received indicating that our 911 number will be officially changed to 842991 as of December 14, 2020.
Committee Reports:
Business arising from the Committee Reports:
Moved: that we hire Goris Electric to do work as per Quote No. 2020-334 . Cost would be $550 plus HST.
Seconded Carried.
Moved: that we hire Hometown Heating & Cooling to do maintenance work and igniter replacement.as per invoice No. 4544. Cost would be $653.10 plus HST.
Seconded Carried
New Business: We need a new church computer.
Motion: that we purchase a new HP Pavilion All In One Computer for $949.49 plus tax.
Seconded Carried
The Budget meeting is scheduled by zoom for December 13th at 1:00 PM
Doug closed the meeting with prayer.
The meeting adjourned at 8:05 pm.
Next meeting is: January 21, 2021 at 7:00 pm
Chairperson Secretary
May 6, 2021
Attendance by way of Zoom: Darc and Judy Irvine, Peter Graham, Dan and Barb Irvine, Noretta Henderson, Doug Peck, Al Rutledge, Wade and Nanci Whittaker, Alex Steele, Marg Ogar, and Bill Rothernel.
Peter Graham started the meeting by welcoming everyone and explained the reason for this meeting.
Moved: that at the request of Rev. Peck and on the recommendation of the M&P committees of Chalmers, Kintore and St. Andrews, Brooksdale, a reduction in hours from 80% to 50% be granted, effective April 19th to June 30th for the purpose of parental responsibilities during the pandemic. There will be no official payroll change. He will continue to receive the same salary and will donate the difference between .8 FTE wages and .5 FTE back to the churches. An extension of this may be considered for September. This motion will be communicated to the Human Resources Commission of Antler River Watershed immediately.
Seconded and carried.
Moved: that our 2021 annual meeting be held on Thursday June17, 2021 at 7:30 using Zoom.
Seconded and carried.
The meeting adjourned at 7:48 pm.
November 19, 2020
Attendance: Darc and Judy Irvine, Wade and Nanci Whittaker, Peter Graham, Doug Peck, Paul Henderson, John Henderson and Al Rutledge were present in the sanctuary. Joining us on Zoom were: Alex and Florence Steele, Louise McLellan, Kay Calvin, Cathy Luyben, Marg Ogar, Kevin McMurray, Dan and Barb Irvine, Noretta Henderson, Kay Calvin, Candice Irvine, and Dana Wills.
Peter Graham invited Doug to lead us in prayer. The minutes of the September 24th board meeting were read and adopted.
Corresponence – A letter from the Township of Zorra was received indicating that our 911 number will be officially changed to 842991 as of December 14, 2020.
Committee Reports:
- Minister’s Report – Doug thanked Peter and the worship Committee for all their guidance in getting everyone safely returning to the church building earlier this year and following appropriate safety protocols. He thanked Kay for all her work in putting the services together and controlling the power point presenter during the Sunday morning service. He thanked Edgar for providing us with music. We are now in the second wave of the pandemic and restrictions for worship services have increased. It would be wise to take a temporary break from meeting in person at the church. Doug hopes that measures like ours will do what’s needed to make things safer and decrease numbers. Lillian Knight’s death was a real shock and loss to us all. Her leadership in the Over 50”s club resulted in the fastest growing ministry within our church. The worship committee has decided that until further notice, Funeral Homes will be used to conduct funerals as opposed to having them in the church building. As long as funeral homes provide a wifi connection, we can stream services for our members to take part virtually. Winter is coming which makes us think about Christmas and those people in need. Members can take part in Westminister UC’s reverse advent as well as Operation Sharing’s the Christmas Place where gift cards can be donated instead of our usual White Gifts. Operation Sharing is also encouraging us to contribute to Coats for Kids and Adults. They have mentioned that hats, mitts, and gloves are in need right now. There will be a book study with Embro Knox UC during Advent: Wednesdays at 1 pm lasting four weeks. The book used will be Brian McLaren’s “We Make The Road by Walking”. If you want a copy of the book, please let Doug know. Heather Deroo has transferred her membership back into our congregation. The trees in front of the church look great since they have been trimmed. The new lights in the basement will make it easier to work on projects. Thanks to Barb Graham for Remembrance Day and Thanksgiving decorations in the sanctuary. Thanks to Barb Irvine and Gail Kavelman for doing such a great job at Lillian’s funeral.
- Treasurer – Income - $68,269.14 Expenses - $86902.44 Deficit - $18,633.30 At this time we are still missing November Payroll and Nov. Par. This is about where we normally are. We are behind in M & S but again that is normal for now.
- Fundraising – “Graham Honey” has recently generously donated jars of honey which will be available for sale in the next few days.
- Worship and Christian Ed – Effective immediately Sunday Morning Worship will be closed down. This will be in effect until the next board meeting in January.
- Property – The trees out front are now trimmed. Three trees on the east side of the church need to be trimmed before the end of the year. The furnace has not been working well recently. New light switches need to be installed to make getting off the elevator in the basement safer.
- Ministry and Personnel – no report
- Church and Society – This committee is also acting as a technology department. They are looking into the future and trying to figure out what improvements are needed. They may need a budget to purchase cameras and cables etc.
- Pastoral Care – Thanks were expressed to Doug and Kay for all their work. A picture of Maggie Henderson has been received along with a card of thanks from her parents.
- Knitting and More – Knitting and quilting is still going on. Sheila Greason has been given 19 pairs of mitts and 45 hats to distribute to needy families.
- Trustees Report –Our 911 number has been changed to 842991
- Over 50s – no report
- Regional Rep – Noretta Henderson reported that the “zoom” meeting of the Antler River Watershed Regional Annual Meeting was amazing in terms of technology. About 160 persons would have meetings each day. She recognized some former past ministers of our church.
Business arising from the Committee Reports:
Moved: that we hire Goris Electric to do work as per Quote No. 2020-334 . Cost would be $550 plus HST.
Seconded Carried.
Moved: that we hire Hometown Heating & Cooling to do maintenance work and igniter replacement.as per invoice No. 4544. Cost would be $653.10 plus HST.
Seconded Carried
New Business: We need a new church computer.
Motion: that we purchase a new HP Pavilion All In One Computer for $949.49 plus tax.
Seconded Carried
The Budget meeting is scheduled by zoom for December 13th at 1:00 PM
Doug closed the meeting with prayer.
The meeting adjourned at 8:05 pm.
Next meeting is: January 21, 2021 at 7:00 pm
Chairperson Secretary