Chalmers United Church Kintore - Church Board Meeting
September 19, 2019
20 persons were in attendance.
Rev. Peck started our meeting with a reflection. He reminded us that church is supposed to be about loving God and creating an environment for fellowship with others.
The minutes of the May 16th board meeting were read and adopted.
Correspondence: A card from Patti Bell was received thanking the church for the flowers, cake, and gift card.
Committee Reports:
Trustees – The financial duties were completed in July when the GIC was transferred to the general account in order to finance the Accessibility Project.
New Business: Nanci Whittaker volunteered to look after changing the church sign messages.
There was discussion in regards to thank you notes not being sent to people who make large donations to our church. Rev. Doug and our treasurer are going to discuss this issue.
The meeting adjourned at 8:55 pm.
Rev. Doug closed the meeting with prayer.
Next meeting is: November 21, 2019 at 7:00.pm
Chairperson Secretary
September 19, 2019
20 persons were in attendance.
Rev. Peck started our meeting with a reflection. He reminded us that church is supposed to be about loving God and creating an environment for fellowship with others.
The minutes of the May 16th board meeting were read and adopted.
Correspondence: A card from Patti Bell was received thanking the church for the flowers, cake, and gift card.
Committee Reports:
- Treasurer – See attached report. Through funeral donations, other donations, and the concert we have raised $17 468.80 of our $40 000 goal towards expenses incurred for the accessibility of the church.
- Worship –On September 8th our service was held at Happy Hills. Thanks go to the Baker family for hosting us. This service may be reassessed for the future. If you have feedback, speak to anyone on the Worship Committee. The September 15th Accessibility Sunday went well. A thank you card was given to Tanner Wills for his dedication to this project. The Sunday School curriculum has been chosen by Judy and will start Sunday, September 22nd. If you would be willing to volunteer to be a backup teacher, please speak to the Worship Committee. October 6th will be World Wide Communion Sunday. October 13th is Thanksgiving Sunday. Produce for decoration would be appreciated. October 27th is our Anniversary Sunday. Dave Randall will provide Gospel Music from the Heart that day. People are encouraged to sign up for greet and coffee time. September is booked but the other months need volunteers. Nov. 3rd is Brooksdale’s Anniversary. There will be no early service in Kintore.
- Property and Finance – Property and Finance Committee had a busy summer with the installation of the lift and the accessible washroom. The lift is 100% complete and paid for while the accessible washroom, shaft, and a few other items are still in need of completion. If there are any items in question, bring them to the attention of the Property and Finance Committee at your earliest convenience and they will be addressed. There was no brick pointing done this summer. This task will resume again next spring.
- Fundraising – The Stiff Family concert had a profit of $1597.74 which went towards the accessibility of the church. The next event will be December 8th at 2 PM. Allsion Lupton, Shane Cook and Kyle Waymouth will perform. Curbstone, including our own Mark Stevens, will also be part of this concert.
- UCW – UCW are planning a potluck Christmas dinner after church on Nov. 24th. Turkey, dressing, and mashed potatoes with gravy will be supplied. Everyone is welcome to bring your favorite veggie dish or dessert. A goodwill donation to the “lift fund” can be made if you wish. A video called “In his Footsteps” which follows Jesus from birth to death will be shown at the church. We are planning to start September 29th at 7:30 PM. The video will be going for 8 weeks.
- Ministry and Personnel – We have been so lucky to have Barb Irvine as our choir director and organist for the last many years but she has retired. Three people have applied for this position. One is experienced and very qualified both as a director and organist / pianist. The other two applicants are presently at university studying music both with less experience particularly in choir directing.
- Pastoral Care – Euchre and More will meet Wednesday, October 2nd. A soup lunch will be provided.
- Church and Society – An Alzheimer Coffee time fundraiser will be held after church on November 10. Also, Coffee House on Nov. 7th will be an Alzheimer fundraising night. The group is still looking into an Internet and phone connection for the church. Because the building is so large we may need several routers to make it work efficiently throughout the church.
- Knitting and More – Linda Pearson will be teaching how to make a quilt. If you need projects to be made, put in your orders during the next month. Operation Sharing is happening again this year.
- Over 50s – no report
Trustees – The financial duties were completed in July when the GIC was transferred to the general account in order to finance the Accessibility Project.
- Minister’s Report – Antler River Watershed is the name of our large area grouping. Instead of VBS this summer Doug and Judy organized ”Messy Church”. It focused mainly on kids from the community who do not normally attend church. The Play Group and Knitting Group have been meeting at the same time. Euchre and More has been making good connections with the community. Huge thanks to the fundraising committee for organizing the Stiff Family Concert and barbeque. Thank you to the Worship Committee for organizing The Accessibility Celebration with cake after the regular service last Sunday.
- New Business Arising from reports: The Ministry and Personnel Committee required board direction as to which applicant to offer a one year contract. A hands up vote was taken. Blythe Dunlop received the most votes. She is the most qualified and also the most expensive applicant.
New Business: Nanci Whittaker volunteered to look after changing the church sign messages.
There was discussion in regards to thank you notes not being sent to people who make large donations to our church. Rev. Doug and our treasurer are going to discuss this issue.
The meeting adjourned at 8:55 pm.
Rev. Doug closed the meeting with prayer.
Next meeting is: November 21, 2019 at 7:00.pm
Chairperson Secretary
MEMBERS OF COMMITTEES AND VARIOUS POSITIONS
Chair of the Church Board ( 2 year position )
VACANT
Secretary of the Church Board
Dan Irvine (19)
Worship
Noretta Henderson (19)
Barb Irvine (19)
Barb Graham (19)
Marie Wood (19)
Karen Ross (21)
Ray Hagerman (21)
Property and Finance
Dan McLennan (20)
Wayne Murrell (20)
Andrew Richardson (20)
Tanner Wills (20)
John Henderson (21)
George Hutson (21)
Christian Education
Dana Wills (20)
Marg Ogar ( 21)
Jessica Steele (21)
Church & Society (5)
Al Rutledge (19)
Jenny Egan (19)
Florence Steele (20)
D'Arcy Irvine (21)
Candice Irvine (21)
Ministry & Personnel (3)
Paul Henderson (20)
Peter Graham (19)
VACANT
Pastoral Care (5)
Judy Irvine (20)
Eloise Hagerman (19)
Paula Stevens (19)
VACANT X 2
Trustees
George Quinn (21)
Gary Stevens (19)
Tom Henderson (20)
Flower Contact
Gordon Wright
Presbytery Representative
Noretta Henderson
Congregational Member of Nominating Committee
VACANT
Treasurer
Marg Ogar